Arnold Bloch Leibler is a premium Australian commercial law firm with offices in Melbourne and Sydney. Clients turn to ABL for advice on their most important transactions, disputes and commercial decisions.

The firm is particularly known for its work with large private and founder-led businesses, high-net-worth individuals and family offices, entrepreneurial ASX-listed companies, private capital investors, and international businesses with interests in Australia.

ABL provides strategic, commercially focused advice that takes account of legal, reputational and stakeholder considerations. The firm is also distinguished by its longstanding public interest law practice and decades of work alongside Aboriginal and Torres Strait Islander peoples and organisations.

The Role

We are seeking an organised and service-focused Office Services Coordinator to join our Office Services team in Melbourne.

This is a full-time, office-based role, working onsite at our Melbourne CBD office. The role encompasses a broad range of operational and administrative responsibilities and is central to maintaining a professional, responsive and organised workplace.

You will work closely with partners, staff, internal stakeholders, contractors, couriers, cleaners, and other suppliers. You will also provide guidance and informal supervision to office services administrators, act as an escalation point for complex or time-critical requests, and support onboarding and offboarding activities.

Duties will include:

• Coordinate the day-to-day delivery of mail, couriers, stationery and document or copy services.

• Oversee facilities operations and help maintain a safe workplace.

• Manage relationships with facilities providers, contractors, couriers, cleaners and other suppliers.

• Support office moves, desk arrangements and visiting staff requirements.

• Assist with workplace health and safety, security and business continuity procedures.

• Act as an escalation point for complex or time-critical service requests.

• Support onboarding and offboarding from an office services perspective.

• Oversee the records management function and assist with records-related tasks as required.

• Assist with workflow planning, coverage, resourcing, inspections and process improvements.

About you

You will bring a proactive, service-oriented approach and a genuine commitment to delivering a high standard of internal client service. You may come from an administrative, office services, records management or another relevant background.

You will also bring:

• Experience in administration, office services, records management or a related operational environment.

• Strong client service skills, with the ability to manage expectations and deliver responsive support.

• Professional and confident communication skills, with tact and discretion.

• Excellent organisation, time management and attention to detail.

• The ability to prioritise competing demands and remain calm under pressure.

• A collaborative, adaptable approach and the confidence to take ownership of outcomes.

• Confidence using Microsoft Office and document management systems.

• Strong data entry skills and an ability to maintain accurate records.

• Experience coordinating vendors, contractors or service delivery outcomes would be advantageous.

• Experience in a commercial or professional services environment, and records management experience, would be highly regarded.

Staff Benefits

The salary package offered for this position is competitive and includes a range of benefits, such as:

• fully subsidised corporate gym membership;

• an in-house café providing fully subsidised beverages and snacks;

• discounted corporate health plan;

• staff social events;

• health and well-being program;

• complimentary legal advice for wills, estate planning and conveyancing; and

• prime CBD office location.

Applications

To apply please address your letter of application and CV to Lawra Bello, Human Resources Business Partner.